MINUTES of Business Meeting, June 3, 2010

Anna Ashcraft Ensor Learning Resource Center

Georgetown College

Georgetown, KY

President Kent Millwood brought the meeting to order and called for reports:

Audit Committee:

Mary Fox and Kathy Hillman reported that the financial records were in good order.

Executive Secretary/Treasurer:

Bill Sumners presented a printed financial report to those in attendance.  He added that  following the income and expenditures for the current meeting, the balance in our account would be about $9,088.00.  ALABI has 36 paid members so far for 2010, about the same number as for 2009.

Southern Baptist Periodical Index:

Eldonna DeWeese reported that as a result of excellent data entry support, the 2007 volume was completed and ready for distribution in March of 2010 in addition to data entry completed for the 2008 volume by the end of May.  Editing will be completed on the latter during the summer, enabling two volumes to be issued in 2010.  In addition, a retrospective year of data was included with the 2007 online update, so that coverage online is now for 1984—2007. There are around 70 current subscribers, with about a third of those being online subscribers.

President Millwood extended a special thank you to the presenters for this year’s conference and to Mary Margaret Lowe and her staff for the work of hosting the meetings.

New business:

A follow-up discussion to the morning presentation on digitization and the possibilities this presented resulted in the formation of an ad hoc committee by President Millwood entitled, Baptist Digital Library Task Force, consisting of the following members: Laura Botts, Jason Fowler, Taffey Hall, Kenette Harder, Kathy Hillman, Alan Lefever,

Anne Marie Martin, Bill Sumners, Naomi Taplin, and Elizabeth Wells.

The committee was charged as follows:

1. Explore the viability of a cooperative digital Baptist library and the role of ALABI and its member institutions
2. Set standards
3. Do a pilot project

Sandra Brown moved that we accept this charge and look forward to a mid-year report.  This was seconded and carried.  A web application will be set up on the ALABI web site to track the project. Steve Jones and Natalie Edwards will work with Jason Fowler on maintaining the blog.  Alan Lefever will serve as chair and Kathy Hillman will serve as vice-chair of the task force.

Next year’s meeting:

Details will be worked out later, but it will be in the Dallas/Fort Worth area May 18 and 19, 2011.  Bill Sumners reported that we had 28 registrants for the current meeting.

Election of officers:

The nominating committee consisted of the current ALABI officers, who presented the name of Taffey Hall as Vice-President/President Elect. There was a call for nominations from the floor.  There being none, Kathy Hillman moved that Taffey Hall be elected by acclamation.  The motion was seconded and carried.  Eldonna DeWeese agreed to continue as recording secretary for 2011 and was re-elected.

The gavel from outgoing president, Kent Millwood, was presented to incoming president, Jason Fowler.  There being no further business, the meeting was adjourned.

Respectfully submitted,

Eldonna DeWeese

]]> http://alabi.org/2010/06/11/171/feed/ 0 http://alabi.org/2010/06/07/alabi-2010-library-assessment/ http://alabi.org/2010/06/07/alabi-2010-library-assessment/#comments Mon, 07 Jun 2010 13:15:05 +0000 Jason Fowler http://alabi.org/?p=160 The ALABI 2010 meeting in Georgetown, Kentucky, was graciously hosted by the staff of Georgetown College. The Anna Ashcraft Ensor Learning Center at Georgetown College is a wonderful facility, and the Mary Margaret Lowe, the Library Director of Georgetown College was a wonderful host.

During the conference, Mary Margaret treated attendees to a presentation entitled “Library Assessment in Academic Libraries.” For those who would like to revisit the information Mary Margaret provided, her PowerPoint presentation is offered below.

The agenda should be released sometime later this week. The following topics will be addressed at this year’s meeting.

Preconference workshop: Records management

Basic digitization techniques

Using social media for outreach and promotion in archives

Cooperative digitization

Assessment in academic libraries

We look forward to seeing you in Georgetown this June!

The document is embedded below. If you would like to download a copy, click on “more,” then select “save document.”

User Centered Practices in Libraries

A hardy thank you to Eldonna Deweese for taking good minutes and distributing them in such a timely fashion!

In addition to the wonderful pre-conference, there were several superb conference presentations on user-centered libraries and archives, and a special video on Early Southern Baptist Films and Film Makers, which was in and of itself a wonderful documentary. There was also an informative discussion of current Baptist Digital initiatives at four of our institutions. We are grateful that several of the presenters have given us permission to post their presentations online. These will be announced as added.

Other successfully completed business this year includes the approval of the new constitution and by-laws, the tentative selection of Georgetown, Kentucky as the site of next year’s meeting, and the approval of next year’s conference theme – Archiving Electronic Records – including legal aspects, involving the Administration and IT Department as well as other leaders and gatekeepers, writing policies and procedures, identifying and using new information technology, and more.

A big thanks to Bill Sumners and his staff for hosting the conference, for Jason Fowler for creating the program, and for all the presenters and attendees for making the 2009 ALABI Conference a wonderful success.

One of the presentations that we heard this year was from Paul Roberts, the Director of Patron Services at the Southern Baptist Theological Seminary. Paul’s presentation was was entitled “From MySpace to OurSpace: Fostering Community through Patron-Centered Spaces,” and he has graciously provided his manuscript for our consumption. His topic was weighty, and I am very grateful to him for providing a manuscript for us to review.

This year, ALABI can assist you in your quest for those recertification points. A pre-conference workshop is being offered at ALABI this year for an additional registration cost of $15.00. The workshop is entitled, “Exibits on a Wing and a Prayer: Effective Displays on Limited Budgets,” and is being presented by Taffey Hall of SBHLA and Alan Lefever of the Texas Baptist Historical Collection. Taffey has recently informed me that the Academy of Certified Archivists awarded this workshop two recertification points. This is yet another reason to plan to attend this year’s ALABI meeting in Nashville on June 3-4.

If you have not already made plans to attend this year, you still have time. All of the details about this year’s meeting can be found on the meetings page.