ASSOCIATION OF LIBRARIANS AND ARCHIVISTS AT BAPTIST INSTITUTIONS
MINUTES of Business Meeting, June 3, 2010
Anna Ashcraft Ensor Learning Resource Center
Georgetown College
Georgetown, KY
President Kent Millwood brought the meeting to order and called for reports:
Audit Committee:
Mary Fox and Kathy Hillman reported that the financial records were in good order.
Executive Secretary/Treasurer:
Bill Sumners presented a printed financial report to those in attendance. He added that following the income and expenditures for the current meeting, the balance in our account would be about $9,088.00. ALABI has 36 paid members so far for 2010, about the same number as for 2009.
Southern Baptist Periodical Index:
Eldonna DeWeese reported that as a result of excellent data entry support, the 2007 volume was completed and ready for distribution in March of 2010 in addition to data entry completed for the 2008 volume by the end of May. Editing will be completed on the latter during the summer, enabling two volumes to be issued in 2010. In addition, a retrospective year of data was included with the 2007 online update, so that coverage online is now for 1984—2007. There are around 70 current subscribers, with about a third of those being online subscribers.
President Millwood extended a special thank you to the presenters for this year’s conference and to Mary Margaret Lowe and her staff for the work of hosting the meetings.
New business:
A follow-up discussion to the morning presentation on digitization and the possibilities this presented resulted in the formation of an ad hoc committee by President Millwood entitled, Baptist Digital Library Task Force, consisting of the following members: Laura Botts, Jason Fowler, Taffey Hall, Kenette Harder, Kathy Hillman, Alan Lefever,
Anne Marie Martin, Bill Sumners, Naomi Taplin, and Elizabeth Wells.
The committee was charged as follows:
- Explore the viability of a cooperative digital Baptist library and the role of ALABI and its member institutions
- Set standards
- Do a pilot project
Sandra Brown moved that we accept this charge and look forward to a mid-year report. This was seconded and carried. A web application will be set up on the ALABI web site to track the project. Steve Jones and Natalie Edwards will work with Jason Fowler on maintaining the blog. Alan Lefever will serve as chair and Kathy Hillman will serve as vice-chair of the task force.
Next year’s meeting:
Details will be worked out later, but it will be in the Dallas/Fort Worth area May 18 and 19, 2011. Bill Sumners reported that we had 28 registrants for the current meeting.
Election of officers:
The nominating committee consisted of the current ALABI officers, who presented the name of Taffey Hall as Vice-President/President Elect. There was a call for nominations from the floor. There being none, Kathy Hillman moved that Taffey Hall be elected by acclamation. The motion was seconded and carried. Eldonna DeWeese agreed to continue as recording secretary for 2011 and was re-elected.
The gavel from outgoing president, Kent Millwood, was presented to incoming president, Jason Fowler. There being no further business, the meeting was adjourned.
Respectfully submitted,
Eldonna DeWeese